Report of Special Business Meeting held on Saturday August 11, 2018


The ITD board is recommending that The ITD accept the transfer of management of the Urbana Lincoln Square Train Show from the MWRRC. Discussion of the transfer and responsibilties will be discussed before a final tally of votes.
decision to proceed with doing the show; 
figure out what legal form the organization should be in to address liability/risk;
address those legal needs internally to provide accountability;
It came to the attention of the board that Allen Byrne was serving in two offices contrary to the bylaws. The board is recomending the positions be merged and an amendment to the bylaws combining the Chief Clerk and Paymaster officers

Minutes:
Attending: Claude, Mark, Terry, Margaret, Mike, Allen 

BOD present: Mark, Allen and Mike 

Meeting concerning mangement of LS train Square and authorizing board to do legal responsibilities. 

Meeting called to order at 1:05 pm 

Major question - transition to of management of LS train show from MWRRC to ITD. 
Discussion began. 
Insurance policy. 
VOTE: Division to assume management of LS Train Show from MWRRC after the 2019 show. 
Motion: Mark, seconded Claude 
all voted yes - motion carried 

BOD members Mike, Larry, Allen will work with MWRRC. 

Bylaws discussion 
Motion to combine paymaster/chief clerk position 
VOTE: Combine positions 
Margaret moved, Mark seconded. Passed. 
Chief Clerk will package the proposed amendment in an email to members within 10 days of this meeting. 

Legal Status 
Ill registration out of compliance. 
501c7 
Question - is Illinois reg necessary. 
vote postponed on legal for Mike to investigate requirements. 

Motion to close by Mark, seconded Margaret at 2:01